Choosing a payroll system

Managing payroll is a key task for any employer. It involves paying your employees correctly, making deductions for tax and National Insurance contributions and keeping proper records of all this.

You can handle payroll in-house, or you can outsource it. If operating payroll in-house, there are significant advantages to using electronic payroll software rather than manual methods. Using software saves time, reduces errors and makes many of your end-of-year payroll tasks much easier to complete. It’s a particularly good choice now that online filing of the Employer Annual Return and in-year starter and leaver forms is a requirement for almost all employers.

This guide aims to help you make the right choice when you choose a payroll system, whether you’re a new employer wondering where to begin or are considering changing from paper to electronic payroll, or from in-house to outsourcing.

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Important updates and changes


What is payroll?


Your payroll options


Outsourcing payroll – options and considerations


Operating in-house payroll using commercial software


Operating in-house payroll using free HMRC software


Operating in-house payroll manually